![]() From the “Colors” panel that opens, click the color you want for the item’s background. To assign a color to an item in the list: Click the gray circle to the left of an item. To move an item in the dropdown list: Click-and-hold the six-dot icon to the left of an item, drag it up or down, and release it in a new spot on the dropdown list. ![]() You can assign colors to the items in a dropdown. Click Add another item to add another option to the dropdown. To add items to your dropdown: Inside the boxes “Option 1” and “Option 2,” type the number or word options that you want included in your dropdown list. Type in each item you want to appear in the dropdown list. The “Data validation rules” sidebar opens to the right. Then, on the toolbar above your spreadsheet, click Insert > Dropdown. Select the cell or range of cells where you want the dropdown to be on your spreadsheet. This guide walks you through the basic steps of creating both types of dropdowns and adding color to them.Ĭreate a dropdown that lists numbers or words You can create two kinds of dropdown lists in Google Sheets: The first lists specific numbers or words that you’ve entered as preset choices, while the second lists data that currently appears in a range of cells in your spreadsheet. You create a spreadsheet to track a project, in which co-workers select their work progress status from a dropdown list.You add a dropdown list containing number presets that immediately change a chart embedded on your spreadsheet. ![]() Providing dropdown lists makes this more convenient for them and eliminates the risk of mistyped entries.
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